Simpler collaboration
Speed up procurement work with suppliers and internal teams.
Procurement
Buy with confidence.Never miss a renewal.
Requests, bids, supplier contracts and compliance documents in one governed place. Give your procurement team control over every commitment, and time to negotiate the next one.
Centralised contracts. Supplier sharing under control. Deadlines you can see.
Built for the people who manage spendScroll through the contract year
01Procurement officers
02Contract managers
03Supplier management
04Purchasing directors
FROM REQUEST TO RENEWAL
One purchase.
Every commitment under control.
Follow a purchase through Constellio: requested and approved, sourced from comparable bids, contracted on approved terms and monitored until it is time to renew.
- 01Request
Start every purchase with a complete request.
Requests are submitted with their justification and budget line, then routed automatically to the right approvers. Nothing waits in an inbox.
- Structured purchase requests
- Automatic approval routing
- Budget line checked up front
- 02Source
Compare bids on the same footing.
Collect supplier bids in one place and evaluate them against the same criteria. The evaluation and the decision stay with the file.
- Bids gathered in one place
- Shared evaluation criteria
- Documented selection
- 03Contract
Contract on terms that are already approved.
Draft from approved clauses, negotiate with the supplier through controlled sharing, and sign digitally. The signed contract is centralised and secured.
- Approved clause library
- Controlled supplier sharing
- Digital signatures
- 04Monitor
See every deadline before it arrives.
Track contract terms and supplier compliance documents. Reminders go out before a certificate expires or a renewal notice is due.
- Renewal reminders
- Supplier document expiry
- Complete contract history
HOW IT WORKS
Every supplier document in.
Every commitment tracked.
Procurement handles growing volumes of documents from many stakeholders. Constellio centralises them, automates the repetitive steps and keeps every contract under watch.
Purchase recordPR-3318Tracking
- Feb 02Request submitted with budget lineOperationsSubmitted
- Feb 03Approved by the budget managerProcess automationApproved
- Feb 20Supplier selected from 3 bidsProcurement officerSelected
- Mar 04Contract signed by both partiesIOSignSigned
- Mar 04Renewal reminder scheduledIOSafeScheduled
THE RETURN ON ORDER
Lower costs.
Fewer errors.
Constellio ECM streamlines procurement and removes avoidable errors, with a low initial investment and rapid profitability.
Figure published by ConstellioROI
Return on investment
Up to 270%
Value returned compared with the initial investment, as published by Constellio.
Every contract, every notice window
Illustrative calendar. Suppliers and dates are examples; Constellio tracks your own terms and notice periods.
Why procurement teams choose Constellio
Better compliance
Keep precise control over documents and processes, with centralised tracking.
Greater efficiency
Automate repetitive tasks and give your team time back.
Lower costs
Streamline processes and avoid costly errors and missed deadlines.
Organizations that run on Constellio
ACROSS THE PURCHASING CYCLE
One platform.
Every supplier relationship.
Contract management, supplier tracking and regulatory compliance, handled in the same place by everyone who takes part.
Tenders & bids
Run a fair comparison, and prove it.
Gather bids in one place, evaluate them against the same criteria and keep the decision with the file for anyone who needs to review it.
- IODrive
- Process automation
Contract management
Every contract centralised, secured and watched.
Keep contracts, amendments and correspondence together, with reminders for renewals and notice periods.
- IOSign
- IOSafe
Supplier collaboration
Share with suppliers, without losing control.
Exchange documents with suppliers through controlled sharing: they see what concerns them, and every exchange is traced.
- Access management
- Microsoft 365
Compliance & audit
An audit-ready supplier file, all year round.
Track insurance certificates, tax compliance and other supplier documents, and know which ones expire next.
- IOSafe
- IOCapture
THE PROCUREMENT TOOLKIT
From request.
To renewal.
Combine capture, signatures, collaboration and governance around the commitments your organisation makes.
01
Document capture
IOCapture
Turn paper quotes, delivery notes and certificates into classified, searchable information.
In procurement
Quotes & supplier certificates
02
Digital signatures
IOSign
Sign contracts and amendments digitally, and keep the signed copy in context.
In procurement
Contracts & amendments
03
Document governance
IOSafe
Protect contracts with retention rules, granular access and a complete history.
In procurement
Contract repository
04
Connected collaboration
IODrive
Work on bids and evaluations from the familiar desktop, always on the current version.
In procurement
Bids & evaluations
Negotiate in Teams. Keep the contract in Constellio.
Connect Microsoft 365 and Teams to Constellio so drafts and supplier exchanges stay governed while your team works in familiar tools.
QUESTIONS
Built around
your procurement team.
What procurement leaders usually ask before a demo. If yours is not here, ask us directly.
Talk to a specialist
01Does Constellio replace our purchasing or ERP system?
No. Your purchasing system handles orders and payments; Constellio manages the documents around them (requests, bids, contracts and supplier records) with workflows, signatures and governance. How the two connect is defined during the project’s technical scoping.
02Can Constellio remind us before a contract renews?
Yes. Contract terms and notice periods can trigger reminders, so the right person is notified before a renewal or an expiry date.
03Can suppliers submit documents directly?
Yes. Controlled sharing lets suppliers view or upload only what concerns them, and every exchange is traced.
04How do we keep supplier compliance documents current?
Certificates and other compliance documents are classified with their validity dates. Constellio shows which ones expire next and can request renewals automatically through a workflow.
05Where should we start?
Most procurement teams start by centralising supplier contracts, then add purchase requests and supplier compliance. Constellio’s migration, governance and support teams can help plan a phased deployment.
YOUR NEXT CONTRACT
Every commitment.
Under control.
Let’s map a clearer path from purchase request to contract renewal for your procurement team.
Or write to contact@constellio.com. Open source at its core, hosted your way.
