Optimised collaboration
Replace follow-up emails with clear approvals and shared records.
Education
Less paperwork.More possibility.
Behind every student is a world of information. Bring it together, protect it, and give your people more time for what matters: education.
Connected records. Controlled access. A shared purpose.
Built for your world of educationScroll to connect your campus
01School service centres
02Schools & school boards
03Colleges & CEGEPs
04Universities
FROM FIRST FORM TO LASTING RECORD
One student journey.
Every document connected.
Follow an admissions file as it becomes a complete, protected institutional record.
- 01Collect
A better beginning for every file.
Capture incoming forms and supporting documents, read their content with OCR, and classify them in the right student file.
- Paper and digital documents
- Key information extracted and validated
- Consistent classification
- 02Connect
The right team. The same information.
Give admissions and authorised staff access to the documents they need, through a shared record and the tools they already use.
- Unified search
- A familiar environment
- Access by role
- 03Approve
Keep the next chapter moving.
Route an enrolment agreement for approval and signature. Track its progress and return the signed document to its original file.
- Approval workflows
- Internal and external signatures
- Signed record kept in context
- 04Preserve
Their future. Your institutional memory.
Apply your retention rules, protect the final record and make its history available to authorised records teams, years after graduation.
- Your retention schedule
- Essential documents preserved
- History of document activity
HOW IT WORKS
From applicant to alumni.
One record that grows with them.
An admission in one system, an invoice in another, a student file in a shared drive. With Constellio, every department adds to the same record at the right moment, and the record follows the student for life.
Student recordSTU-2026-0142Protected
- Mar 04Application and transcripts capturedAdmissionsFiled
- Apr 18Enrolment agreement signedIOSignSigned
- Aug 29Tuition statement added to the recordFinanceCurrent
- Year 4Diploma issued and recordedStudent servicesRecorded
- Year 6Transcript sent to a graduateArchivesRetrieved
ACROSS YOUR INSTITUTION
Every office on campus.
Its own workspace.
Admissions, student services, finance and the archives work from the same records, each with access that fits its role.
Campus offices
Admissions
Every application, complete on arrival.
Forms, transcripts and supporting documents are captured and classified in the applicant’s file as they arrive.
- Capture with OCR
- Complete applicant files
- Decisions on record
MADE FOR YOUR DAY-TO-DAY
Beyond the student file.
Across your institution.
One foundation for the work that keeps education moving.
Student records
A complete story, from admission onward.
Connect forms, correspondence and agreements in an organised student file, so authorised staff find what they need without chasing documents.
- IOCapture
- IODrive
- IOSafe
Accounts payable
From supplier invoice to documented approval.
Capture supplier invoices, route them to the right budget owner and keep the supporting documents together for your finance team.
- IOCapture
- Process automation
- IOSafe
Human resources
Welcome people. Simplify the paperwork.
Keep hiring documents, signed contracts and staff records together, with access reserved for the people responsible for them.
- IOSign
- IODrive
- IOSafe
Privacy & Law 25
Make privacy part of the document journey.
Support your institution’s privacy practices with access controls, traceability and retention rules, and give teams tools for their Law 25 work.
- IOSafe
- Access management
- Annotation & redaction
UNDENIABLE SUCCESS
Information moves.
Education moves forward.
Give every department a clearer picture, with access that respects each person’s role, at a low initial investment and with rapid profitability.
Figure published by ConstellioROI
Return on investment
Up to 270%
Value returned compared with the initial investment, as published by Constellio.
Documents follow the school year
Illustrative. Your peaks depend on your calendar; the point is that capture keeps up when volumes spike.
Why institutions choose Constellio
Enhanced security
Set role-based permissions and keep a trace of document activity.
Increased efficiency
Bring scattered documents into one searchable, organised environment.
Simplified compliance
Apply retention and privacy practices, including your Law 25 work.
Organizations that run on Constellio
YOUR CONNECTED TOOLKIT
Different strengths.
One Constellio ecosystem.
Start with your institution’s priorities. Connect the products that make every document work harder for your teams.
01
Document capture
IOCapture
Turn incoming paper and digital documents into organised, searchable information.
In education
Admissions forms & supporting documents
02
Digital signatures
IOSign
Move agreements forward with internal and external signatures, kept with the original record.
In education
Enrolment agreements & staff contracts
03
Document governance
IOSafe
Preserve essential records with retention rules, controlled access and traceability.
In education
Student records & institutional archives
04
Connected collaboration
IODrive
Bring document management to the desktop, with a central place to organise content.
In education
Departmental & administrative files
Works where your people already work.
Connect Microsoft 365, Teams and your desktop to a shared approach to document management.
QUESTIONS
Made to fit
your institution.
What school boards, colleges and universities usually ask before a demo. If yours is not here, ask us directly.
Talk to a specialist
01Is Constellio suitable for different types of institutions?
Constellio’s modular approach can support school service centres, school boards, colleges, CEGEPs and universities. Classification, permissions and workflows are configured around your institution’s structure and priorities.
02Can our teams keep working in Microsoft 365?
Yes. Constellio integrates with Microsoft 365 to connect collaboration and document management in a familiar environment. Your implementation team can help define the integration and governance scope.
03Can we start with a single department or process?
Yes. You can begin with a defined use case, such as admissions records or invoice approvals, and build from there.
04How does Constellio support privacy and Law 25 work?
Access management, traceability, retention and redaction help your teams put privacy practices into operation. Your institution defines the applicable policies; the software supports that work rather than establishing compliance on its own.
05What about our existing documents and archives?
Constellio’s data migration and governance services can help assess your sources, organise a classification plan and prepare a phased transition, including physical records where needed.
YOUR NEXT CHAPTER
More connected information.
More room for education.
Let’s explore what a clearer, simpler document journey could look like for your institution.
Or write to contact@constellio.com. Open source at its core, hosted your way.
