Increased efficiency
Simplify your document processes to save time and improve your team’s efficiency.
Committees & management
Better meetings.Better-informed decisions.
Agendas, board packages, minutes and resolutions in one secure place. Give members what they need before the meeting, and keep every decision on record after it.
Confidential access. Complete records. Decisions you can trace.
Built for the people who decideScroll to convene the committee
01Boards of directors
02Executive committees
03Corporate secretaries
04Audit & risk committees
FROM AGENDA TO RECORD
One meeting.
Every decision on record.
Follow a committee meeting through Constellio: the package prepared, shared with members only, the motion decided and the minutes and resolutions filed where anyone authorised can find them.
- 01Prepare
Build the package from the documents themselves.
Attach reports, budgets and proposals to each agenda item. The package is compiled from the current versions, so nobody reads last week’s draft.
- Agenda linked to its documents
- Always the current version
- One package, ready to send
- 02Distribute
Share it with the committee, and no one else.
Role-based access rights keep the package within the committee. You can see who has opened it, and change access in one place if membership changes.
- Role-based access rights
- Read status per member
- Access changed in one place
- 03Decide
Decide with everything in front of you.
Members work from the same documents during the meeting. The motion, the vote and the supporting material stay together as one record.
- Motion linked to its evidence
- Vote recorded with the resolution
- One source for every member
- 04Record
Keep the minutes, and find any decision later.
Minutes are approved and signed, then filed with their resolutions. Smart search indexes and classifies them, so any past decision is one query away.
- Signed minutes
- Resolutions register
- Smart search across meetings
HOW IT WORKS
Every document in.
Every decision traced.
Committee information arrives from every department. Constellio centralises it, protects it with role-based access and turns each meeting into a complete, searchable record.
Meeting recordBOARD-11Recording
- Nov 3Package compiled from 6 agenda itemsCorporate secretaryReady
- Nov 4Shared with 8 committee membersAccess managementRestricted
- Nov 12Resolution 2026-14 adoptedBoard of directorsAdopted
- Nov 19Minutes approved and signedChairSigned
- Nov 19Filed in the resolutions registerIOSafeFiled
ACROSS YOUR GOVERNANCE
One platform.
Every committee.
Information scattered across inboxes and shared drives slows decisions down. Bring every committee onto the same governed ground.
Board packages
Send a complete package, not a pile of attachments.
Compile the agenda and its documents into one package built from current versions, and share it with members only.
- IODrive
- Access management
Executive reporting
Give management the same numbers at the same time.
Centralise the reports executive management relies on, with versions that make it clear which figures were discussed.
- IODrive
- Microsoft 365
Minutes & resolutions
Find any decision, from any meeting.
Keep signed minutes with their resolutions in a register that smart search indexes and classifies automatically.
- IOSign
- IOSafe
Public bodies
Meet transparency obligations with confidence.
Separate what must stay confidential from what can be published, and redact sensitive passages before a record is released.
- Annotation & redaction
- Public search portal
THE RETURN ON ORDER
Less time preparing.
More time deciding.
Constellio ECM simplifies the document work around every meeting, so committees spend their time on decisions, with a low initial investment and rapid profitability.
Figure published by ConstellioROI
Return on investment
Up to 270%
Value returned compared with the initial investment, as published by Constellio.
One governed cycle, meeting after meeting
Illustrative cycle. Each phase is a step your committee already takes; Constellio keeps them in one record.
Why committees choose Constellio
Stronger collaboration
Make information easy to share between committee members and executive management.
Assured compliance
Spend less time tracking legal standards and protect sensitive data with role-based access.
Better decisions
Centralise documents and data for faster, better-informed decision-making.
Organizations that run on Constellio
THE GOVERNANCE TOOLKIT
Prepared, protected.
And on record.
Combine collaboration, access control, signatures and governance around the work behind every meeting.
01
Connected collaboration
IODrive
Prepare reports and packages from the familiar desktop, always on the current version.
For committees
Agendas & board packages
02
Digital signatures
IOSign
Have minutes and resolutions signed, and keep the signed copy with the meeting record.
For committees
Minutes & resolutions
03
Document governance
IOSafe
Protect committee records with retention rules, granular access and traceability.
For committees
Registers & archives
04
Document capture
IOCapture
Turn signed paper minutes and historical records into classified, searchable documents.
For committees
Historical minutes
Meet in Teams. Keep the record in Constellio.
Connect Microsoft 365 and Teams to Constellio so meeting documents stay governed while members work in familiar tools.
QUESTIONS
Built around
your committees.
What corporate secretaries and executives usually ask before a demo. If yours is not here, ask us directly.
Talk to a specialist
01Can we keep committee documents confidential?
Yes. Access rights are defined by role, so a package is visible only to the committee it was prepared for. Access can be changed in one place when membership changes, and document activity is traced.
02Can members work from Microsoft 365 or Teams?
Yes. Constellio integrates with Microsoft 365 and Teams, so members can work in familiar tools while the documents remain governed in Constellio.
03How do we find a past decision?
Minutes and resolutions are indexed and classified by Constellio’s smart search engine. You can search by subject, meeting or date and reach the resolution along with its supporting documents.
04Can minutes be signed digitally?
Yes. Minutes and resolutions can be routed for approval and digital signature, and the signed copy is filed with the meeting record automatically.
05Where should we start?
Most organisations start with one committee, often the board or the executive committee. Constellio’s migration, governance and support teams can help plan a phased deployment around your priorities.
YOUR NEXT MEETING
Decide with confidence.
Keep every decision.
Let’s map a clearer path from agenda to record for your committees and executive management.
Or write to contact@constellio.com. Open source at its core, hosted your way.
