An interface in your colours
Colours, typography, logo, and templates: the portal adopts your brand guidelines and sits on your website like one more page.
Your public information,finally findable.
Constellio’s search portal plugs into your public website or your intranet. Your by-laws, minutes, policies, and technical documentation stay in your repository and become findable in seconds, by citizens and by your own teams.
- On your website or your intranet
- Facets, suggestions, and corrections
- Approved versions only
HOW IT WORKS
Publish. Search. Measure.
Without copying a single file.
The portal duplicates nothing: it queries your repository. You choose what comes out, your visitors search in plain language, and the analytics tell you what they failed to find.
- 01 Publish
You decide what leaves the repository.
Choose the folders, categories, and document types exposed to the public. Everything else stays invisible, and an unapproved version never makes it online.
- By folder, category, or document type
- Approved versions only
- Published instantly, with no file copy
- 02 Search
One search box, in plain language.
Your visitors type what they have in mind. The portal fixes typos, suggests neighbouring terms, and searches the full text of documents, not just their titles.
- Full-text and metadata search
- Automatic corrections and suggestions
- Results ranked the way you decide
- 03 Measure
See what they search for: and what they miss.
Built-in analytics surface the most frequent queries, the ones that return nothing, and the documents nobody opens. You adjust the relevance, and the next search lands.
- Most frequent queries
- “No results” alerts
- Relevance you can keep tuning
No document is ever copied: the portal queries your repository and shows only what your access rules allow.
ONE SEARCH, END TO END
From a vague question
to the right document.
Follow a real search on a city’s portal: a misspelled question, 4,218 results, then the right by-law, and what the analytics keep from it for next time.
- 01Ask
They type what they have in mind.
No records vocabulary, no file number. The portal corrects the spelling, suggests close terms, and searches the full text of the documents.
- Spelling correction on typed terms
- Suggestions as they type
- Full-text and metadata search
- 02Narrow
4,218 results become 12.
Facets are built from your own metadata: document type, year, department. One click is enough, and the count updates without reloading the page.
- Facets built from your own metadata
- Sort by relevance, date, or title
- Filters combine freely
- 03Open
The right document, the right version.
The preview opens inside the portal with its metadata and its effective date. It is the approved version in the repository. Never a draft, never a copy left on a server.
- Preview without downloading
- Version and effective date on screen
- Download of the official document
- 04Improve
What they did not find matters just as much.
Every search feeds the analytics: frequent queries, queries with no results, documents nobody opens. You boost a category, you add a synonym, and the portal gets better.
- Frequent queries and empty queries
- Click-through rate per document
- Synonyms and relevance you can tune
city.example.ca/documents
City of Saint-ExemplePublic documents
zonning by-law
SearchDid you mean: zoning by-law
Filters
- Document type
- By-law412
- Minutes1,208
- Public notice330
- Year
- 2024286
- 2023312
- Department
- Urban planning198
- Clerk’s office742
4,218 results Relevance
- Zoning by-law no. 2024-118Urban planning › By-laws · 14 March 2024
- Schedule C: Table of permitted usesUrban planning › By-laws · 14 March 2024
- Minutes: sitting of 4 March 2024Clerk’s office › Council sittings · 4 March 2024
- Public notice: zoning consultationClerk’s office › Public notices · 22 February 2024
- Subdivision by-law no. 2019-042Urban planning › By-laws · 9 October 2019
- Zoning map: downtown sectorUrban planning › Maps · 14 March 2024
- Minutes: sitting of 5 February 2024Clerk’s office › Council sittings · 5 February 2024
Suggestions
- zoning by-law 2024
- zoning by-law schedule C
- subdivision by-law
Preview Approved version
Zoning by-law no. 2024-118
- Version
- In force · v2
- Effective date
- 14 March 2024
- Department
- Urban planning
Excerpt
“This zoning by-law applies to the whole territory of the municipality and replaces by-law no. 2019-042…”
Download the PDF Analytics · last 30 days
- waste collection schedule1,940
- zoning by-law1,204
- school taxno results
Synonym added · “school tax” → “tax bill”
PRACTICAL USE CASES
For citizens,
and for your teams.
One portal, two audiences. Outside, it answers requests before they turn into phone calls. Inside, it becomes the search engine of your intranet.
For citizens
Transparency, without the queue.
By-laws, minutes, public notices, calls for tenders: everything you publish becomes searchable straight from your website. Fewer access-to-information requests, fewer email attachments, and the same answer for everyone.
See the solution for municipalities
For employees and clients
A search engine for your intranet.
Plug the same portal into your intranet or your client space. Procedures, technical documentation, internal policies: your teams search in one place, with the same facets, and see only what their permissions allow.
Talk to us about your portalWhat organizations publish on it
- By-laws
- Minutes
- Public notices
- Technical documentation
- Policies
- Calls for tenders
- Legislation
Indexed in full text, filtered by facets
RELEVANCE YOU TUNE YOURSELF
The right result first,
because you decided so.
A public search engine gets one chance to answer. The portal analyses the query, queries your repository’s index, applies the weights you defined, then ranks. Every one of those steps is configured, not developed.
Facets, sorting, and suggestions
Results categorize themselves from your metadata, sort by the fields you choose, and typos are corrected along the way.
Built-in analytics
Follow how your visitors search, spot the queries that return nothing, and correct the relevance accordingly.
See the portal in a demoKEY FIGURES
Less searching.
More answers.
When published information is genuinely findable, repetitive requests disappear: visitors serve themselves, and your teams stop searching on their behalf.
Figures published by Constellio01
0
Reduction in search time
02
0
Reduction in search costs
03
0
Reduction in security incidents
The benefits of the search portal
Productivity
Information is found in seconds instead of travelling through three departments and two inboxes.
Security
Fine-grained access rights: the portal shows what you published, and nothing else.
Customization
Interface, search fields, facets, and ranking adapt to your brand guidelines and to your needs.
Collaboration
A single shared source of information, inside and outside the organization, with no attachments to send.
Organizations that run on Constellio
YOUR NEXT SEARCH
Unlock the potential
of your content.
Book a demo and watch your own folder tree become a public search portal, in your organization’s colours, in a few minutes.
Or write to contact@constellio.com. Open source at its core, hosted your way.
