ICPG digital certificate
Certificates issued through the Québec government’s public key infrastructure identify who signed, with legal weight.
Make it official.Right where you work.
Sign, annotate, and redact documents inside Constellio, Microsoft 365, and Teams. Digital certificates and ICPG seals keep every signature legally compliant, and every signed file lands in the right record.
- ICPG certificates and “device” seals
- Microsoft 365 and Teams
- PDF, Office, and OpenDocument
HOW IT WORKS
Request. Sign. Seal.
One connected record.
Three steps that used to mean printing, scanning, and emailing. In Constellio they happen on the same document, with the signature, the certificate, and the file history kept together.
- 01 Request
Send any document for signature.
Pick a file in Constellio or share it in Microsoft Teams, choose who signs, and send. Everyone works on the same copy, and you can see where each request stands.
- From Constellio, Teams, or SharePoint
- Multiple signers on one document
- Internal teams and external partners
- 02 Sign
Sign in three ways, on any device.
Type, draw, or upload a signature. PDF, Word, Excel, and OpenDocument files are signed as they are, from a laptop, a tablet, or a phone.
- Type, draw, or image
- PDF, Office, and OpenDocument formats
- Annotate and redact before signing
- 03 Seal
Seal it, and let Constellio file it.
Apply an ICPG digital certificate, or a “device” seal for official documents. The signed version is stored, classified, and fully traceable in the document’s history.
- ICPG certificate or “device” seal
- Stored and classified automatically
- Complete history for every version
Every request, signature, and seal is written to the document’s history in Constellio.
ONE DOCUMENT, EVERY TOOL
Annotate, redact, sign, and seal.
Without leaving the document.
The tools your teams need before and after a signature live on the same file. Scroll through a contract’s last hour: the document stays put while each step leaves its mark.
- 01Annotate
Comment without touching the original.
Reviewers add notes and highlights on their own layer. The source document is never altered, so legal, finance, and the signer are all looking at the same file.
- Highlights and threaded comments
- Original document preserved
- Works on PDF and Office files
- 02Redact
Remove what shouldn’t leave the building.
Black out personal or sensitive information before a document is shared or signed. Redactions hold on the shared version and are recorded in the document’s history.
- Personal information hidden before sharing
- Ready for access-to-information requests
- Every redaction logged
- 03Sign
Sign, alone or with others.
Type, draw, or upload a signature and apply it in place. Several people can sign the same document, from Constellio or straight from a Microsoft Teams conversation.
- Type, draw, or image
- Multiple signers, one document
- From Constellio or Microsoft Teams
- 04Seal & file
Seal it, and the record files itself.
Apply an ICPG digital certificate or a “device” seal. Constellio stores the sealed version, classifies it, applies your retention rules, and keeps the complete history alongside.
- ICPG certificate or “device” seal
- Version, classification, and retention applied
- Complete audit trail
AnnotateRedactSignSealSA-2026-118 · v3
Service agreement 2026Procurement › Contracts › Suppliers
SA-2026-118Master service agreement
4.2 Personal information
SupplierM. Tremblay · 10:39
MunicipalityA. Lavoie · 10:41
Page 1 of 4 Sealed · ICPG device certificate · 10:42:07
MTM. Tremblay10:31
Please confirm the renewal term in 4.2 before we sign.
2 replies · Resolved 3 items redacted · logged
TypeDrawImage
Apply signatureCancel
PRACTICAL USE CASES
Built for the way teams
actually sign.
From a Teams thread to an official sealed decision, Constellio keeps the signature and the record together, for people inside the organization and partners outside it.
In Microsoft Teams
Sign where the conversation happens.
Share a document in Teams, sign it in Constellio, and let the Microsoft 365 integration store the final version with the rest of the file. No downloads, no “which version is this?”.
Explore the Microsoft 365 integration
For official documents
Seal official documents with an ICPG certificate.
Apply a digital seal with a “device” type certificate issued through the Québec government’s public key infrastructure (ICPG). Decisions, permits, and attestations carry proof of origin, inside and outside the organization.
Talk to us about sealsWorks with the formats your teams already use
- Word
- Excel
- PowerPoint
- OpenDocument
Multiple signers, on site or remote
COMPLIANCE YOU CAN PROVE
Every signature carries
its own proof.
A digital signature in Constellio is more than a picture of a name. The document is fingerprinted, the fingerprint is signed with a certificate, and the result travels with the file, so anyone can verify who signed, when, and that nothing changed since.
“Device” digital seal
Seal official documents on behalf of the organization rather than a person: decisions, permits, attestations.
Encrypted, audited infrastructure
Encryption in transit and at rest, role-based access, and SOC 2 Type II audited controls behind every signature.
Our certificationsKEY FIGURES
Less searching. Fewer incidents.
More signed and filed.
When signing, annotating, and redacting happen on the governed copy, teams stop hunting for the right version and stop emailing files that should never leave the repository.
Figures published by Constellio01
0
Reduction in search time
02
0
Reduction in search costs
03
0
Reduction in security incidents
Why teams choose Constellio for signatures
Efficiency
Save time and boost productivity with document management and digital signature in one place.
Compliance
Digital certificates and seals that meet current standards keep every document legally compliant.
Security
Sensitive documents and data are protected by a secure infrastructure and strong encryption.
Flexibility
A solution tailored to your needs, integrated with Microsoft 365, Teams, and the tools you already use.
Organizations that run on Constellio
YOUR NEXT SIGNATURE
Ready to make
it official?
Book a demo and watch a document go from request to sealed, filed record in a few minutes, inside the tools your teams already use.
Or write to contact@constellio.com. Open source at its core, hosted your way.
