Unified search
One query reaches Constellio, Teams, SharePoint, OneDrive and Exchange at once. No more rummaging through each system separately hoping to land on the right copy.
See the search portalYour documents are everywhere.Your repository is one.
Constellio acts as the central repository for all the content in your organization: it locates and governs documents from other systems while leaving them exactly where they are. The question “where do I save this?” stops being a question.
- One search across five systems
- Files stay where they are
- A single classification plan
HOW IT WORKS
Search. Gather. Classify. Retain.
On content that never leaves home.
Unifying is not migrating. Constellio indexes, references and governs what already exists in your systems: your teams keep working where they always have.
- 01 Search
One query, five systems.
Search reaches Constellio, Teams, SharePoint, OneDrive and Exchange at the same time. No more digging through each system in turn, hoping to remember where the latest version was saved.
- Centralized search across every repository
- Results labelled with their source system
- Optical character recognition on images
- 02 Gather
One project, one folder.
Each project has a single folder bringing together documents from several sources. You keep editing them in their original system, and you manage them from that folder.
- One folder per project, whatever the sources
- Editing in the original system
- Multiple references, no duplication
- 03 Classify
One plan for the whole organization.
Constellio builds a unified filing system from your organizational classification plan, and becomes the central repository of record for every document, no matter where the file is actually stored.
- Filing built on your organizational plan
- Duplicates and semi-duplicates caught
- Granular security by rating and classification
- 04 Retain
The lifecycle applies everywhere.
The retention schedule follows the classification plan: every linked document is retained or destroyed according to its expected lifespan, with no manual sorting fifteen years later.
- Schedule applied systematically
- Final dispositions triggered on time
- Detailed logging of every action
Nothing moves unless you ask for it: what Constellio adds is a reference, not one more copy.
A SCATTERED PROJECT, PUT BACK TOGETHER
The files stay where they live.
The folder is here.
Follow a roadworks project whose documents live in five different systems: one search finds them, one folder gathers them, the classification plan files them, and the retention schedule gives them an end date.
- 01The search
One query instead of five.
The engine queries Constellio, Teams, SharePoint, OneDrive and Exchange at the same time. Every result says where it came from, and not one byte moved to appear in the list.
- Constellio, Teams, SharePoint, OneDrive, Exchange
- Source shown on every result
- Image content read by optical recognition
- 02The folder
Results become a project.
The documents that matter are gathered into a single folder. The email stays in Exchange, the quote in SharePoint, the drawing in Constellio, but they are read, managed and found together.
- One folder per project, fed by several sources
- No file moved or copied
- One document referenced in several folders
- 03The filing
The folder takes its place in the plan.
The folder is filed under a heading of the organizational classification plan. Along the way duplicates and semi-duplicates are caught, the latest version is identified, and the security rating applies to everything linked to it.
- Heading from the organizational plan
- Duplicates and semi-duplicates flagged
- Security rating inherited by the content
- 04The lifecycle
An end date, decided up front.
The heading carries its retention schedule: two active years, eight semi-active, then a final disposition. The document follows that schedule whether it sits in Constellio or in another system.
- Active and semi-active periods applied
- Final disposition triggered on time
- Every action logged and auditable
Workspace38 results · 5 systems
Connected sources
- Constelliocentral repository
- Teamsproject channels
- SharePointteam sites
- OneDrivepersonal spaces
- Exchangeemail and attachments
Not one file was moved
main street redevelopment38 results · 5 systems
Results38 results · 5 systems
Redevelopment, Main StreetProject folder
PRJ-2026-041- Structural quote 2026.docxedited 14 March · v7SharePoint
- Minutes 14 March.docx“Roadways” channel · v2Teams
- Supplier follow-up.msgreceived 12 MarchExchange
- Site layout.dwgfiled 9 March · v3Constellio
- Inspection photos.zip82 files · 14 MarchOneDrive
- Structural quote 2026 (copy).docxsemi-duplicateOneDrive
Semi-duplicate mergedStructural quote 2026 (copy).docx: v7 kept as the current version
Lifecycle
- Active 2 years
- Semi-active 8 years
- Disposition archiving
Disposition due March 2036 · transfer to the archives
- 14:02Version v7 linked from SharePoint
- 14:03Semi-duplicate detected on OneDrive
- 14:03Security rating applied to the folder
REAL-WORLD USE CASES
The scattered project,
and the version you thought was the only one.
Two problems that a pile of storage systems creates all by itself: a folder that has to be rebuilt every time, and copies alike enough to fool everybody.
For project teams
The folder exists, even when the files are elsewhere.
The quote is on SharePoint, the minutes in a Teams channel, the supplier thread in Exchange, the photos on OneDrive. One folder brings them together, and everybody keeps working in the application they know.
See the Microsoft 365 integration
For information governance
Knowing which one is the right one.
Constellio compares content, not just file names: it catches duplicates and semi-duplicates, identifies the latest version, extracts metadata and personal information, and reads the text inside images through optical recognition.
See annotations and redactionWhat the platform applies to your content
- Duplicates and semi-duplicates
- Latest version detection
- Granular security
- Audit and logging
- Metadata and references
- Similar documents
- Intelligent content analysis
- Optical character recognition
- Document templates
Nine mechanisms on one repository
A REPOSITORY, NOT A MOVE
Everything converges here.
Nothing leaves its place.
The other diagrams on this site follow a document from one end to the other. This one goes nowhere: the systems stay where they are, and it is the reference, not the file, that travels to the centre, where the organization’s rules apply.
Unified collaboration
A project folder brings together documents from several sources. Everyone keeps editing them in their original system, with nothing copied over.
Archiving and lifecycle
Filing is built on your organizational plan, and the retention schedule applies systematically to everything linked to it.
OUR KEY FIGURES
Fewer systems to search.
Fewer copies to choose between.
Searching five systems costs five times over: five interfaces, five result lists, and the constant worry of having opened the wrong version. A single repository removes the multiplication.
Figures published by Constellio01
0
Reduction in search time
02
0
Reduction in search costs
03
0
Reduction in security incidents
Why choose Constellio
Productivity
Access to information is faster: teams find instead of searching, and get back the time the hunt used to take.
Reliability
Automation and machine learning reduce manual entry errors on metadata and filing.
Flexibility
The platform adapts to your needs and your data volumes, whatever the size of the organization.
Collaboration
Several people contribute to the same content and make use of it, without stepping on each other or multiplying versions.
Organizations running on Constellio
YOUR CENTRAL REPOSITORY
Unlock the potential
of your content.
Book a demo and watch your own systems answer a single query, with your classification plan and your retention schedules applied on top.
Or write to contact@constellio.com. Open source at its core, hosted the way you want it.
